ISO 15489-2 PDF

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ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.

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What form will the recordkeeping professional of the future take? Thank you for this! The Standard is not a compliance tool, and contains no auditable requirements.

As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging. Also available as a preprint at: Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries.

It describes the core work that supports the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time. Where does recordkeeping fit into this picture? It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety of decisions about records.

We understood that our expertise is essential in a connected and information abundant world, with appraisal and access at the heart of our contribution. In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of work we describe. The Standard does not specify an audience. Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies.

Participatory cultures, trust technologies and decentralisation: Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them.

We attempted, into commence our review by considering questions such as these. In the revised ISO You are commenting using your Twitter account.

Metadata for records and its criticality is stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, in support of all aspects of making and managing records. Since its release inI have observed that reaction to the Standard has been an interesting mix of curiosity, positivity and, occasionally, confusion.

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We saw that information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries. Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time.

What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs. Email required Address never made public.

This 1548-92 one of the most contentious matters under discussion in the Working Group. However, for recordkeepers as a profession, it is crunch time.

ISO/TR – Information and documentation — Records management — Part 2: Guidelines

This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained. We thought that if the previous time lapse between editions was anything to go by, this new version could potentially remain in place up to the year Hi Cassie, great article! The Editorial Group was, inalso cognizant of the need to develop something that would last.

Indeed, as the Project Lead for the working group, I found myself on the is end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under.

In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it ieo still entirely applicable in paper based or hybrid environments.

Indeed in this journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii].

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Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments 1549-2 Share this: Skip to content Cassie Findlay.

No doubt, the uso were high. Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.

We observed that when the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways. Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations. Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking.

It had been formally adopted by over 50 nations ieo translated into 15 languages. In my own career, ISO and its Australian parent, 51489-2had provided the foundation for almost everything I did as a recordkeeping adviser, trainer and policy maker. In that time, a few attempts to do this revision had been mounted, only to collapse, perhaps under the weight of expectations. In this world, the analytical skills of understanding context and deciding how we want to create records in the first place, or how we make decisions about their management at critical points such as systems migrations, are vital.

ISO 15489. Records management standard updated

Ubiquitous computing power and nearly unlimited storage capacity are available to everyone. You are commenting using your WordPress. Fill in your details below or click an icon to log in: Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties. After a long and occasionally painful development process, by15489–2 had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO.